Preparing to submit your VetGDP

When you have demonstrated that you can perform all activities within your role without support you can submit your portfolio for review. It will first be sent your VetGDP Adviser for approval and then it will be reviewed for completeness initially by a member of the RCVS Education Department. Providing the portfolio is considered to be sufficient in terms of content, it is then shared (anonymised) with a member of the RCVS VetGDP panel. The panel is made up of experienced vets who have completed the VetGDP Adviser learning modules and are most likely to be (or have been previously) an Adviser themselves.

Some questions to think about before you submit:

• Have you checked that your e-portfolio does not contain any personal/identifiable information for yourself, the clients or the practice?      
• Does your e-portfolio contain activities, reflections and progress reviews for each of your chosen EPAs?
• Looking carefully at the description of each of your chosen EPAs, have you achieved the relevant success criteria for each EPA? The peer reviewer will be looking for a depth and breadth of activities across each EPA.
• Does your e-portfolio show evidence of progress? Have you set goals, with the assistance of your VetGDP Adviser, and reflected on whether you have achieved them? Are you a competent and confident Veterinary Surgeon who can perform all activities within your role without support?

How to submit your e-portfolio

When you log into your e-portfolio, you’ll notice a tab in the top bar called 'Manage Portfolio' and from here you can submit your portfolio for review.

• Once you’ve read the guidance above and are ready to submit your e-portfolio,  click the gold ‘Submit my e-portfolio’ button
• Your VetGDP Adviser will get an e-mail asking them to log into the e-portfolio and approve your e-portfolio to be sent for peer review

This will ensure it is sent to the RCVS for an internal quality assurance check before it is forwarded to an independent external peer reviewer for final approval. You will be able to check the progress of your review in your e-portfolio.

Before the VetGDP is signed off you will be asked to complete a short questionnaire, which allows us to gather valuable insight into your experience on the programme.

Feedback

The peer reviewer will provide feedback on your e-portfolio. They may agree that your e-portfolio is complete or they may ask for additional information to be added to the e-portfolio. You can discuss this feedback with your VetGDP Adviser and make any additions as required, and then submit again.